Head of Operations.

The role in brief…

The Head of Operations reports directly to the CEO and works in close partnership with other members of the senior leadership team. Your primary responsibility will be to operationally manage the systems and processes associated with the profitable delivery of our marketing services to clients in Ireland and internationally.

Apply Now

Operational Management:

  • Develop/support the execution of appropriate systems, policies and procedures which result in the more efficient and profitable delivery of our services.
  • Maintain a quality service by establishing and implementing operational standards, delivering customer service training, surveying customers and evaluating outcomes.
  • Help to resolve customer problems in conjunction with client managers.
  • Collaborate with the commercial team to ensure the effective onboarding and flow of work into the business.
  • Work with internal stakeholders on resource planning utilising our internal resource planning tool.
  • Establish, standardise and maintain work process flows.
  • Establish, standardise and maintain key performance indicators by coordinating information and requirements with client managers and departments.
  • Set up weekly/monthly performance dashboard reporting.
  • Examine existing technology, tools and business systems, recommending upgrades, transitions, integrations and controlling installations.
  • Maintain professional and technical knowledge by pursuing continuous training such as: Lean/Agile, reviewing professional publications, establishing professional networks, benchmarking state-of-the-art practices, and building relationships with the various government agencies and key influencers in the industry.
  • Develop a strong partnership with the CEO and other members of the senior leadership team.

Collaboration and Culture:

  • Create a culture of continuous improvement within the agency which encourages all team members to suggest and action better ways of working.
  • Facilitate and drive project collaboration, ensuring that key conversations happen in a timely manner.
  • Collaborate between internal and external stakeholders resulting in positive outcomes.

Problem Solving and Decision Making:

  • You are a strong communicator with an ability to break down complex topics and impart the pertinent points that are important to the audience.
  • You will anticipate and resolve problems on your own projects, demonstrating an ability to manage an increased number of projects and decisions.
  • You will demonstrate strong judgment in your decision making ability.

Delivery:

You Will:

  • Excel at managing expectations and resolving project-related issues.
  • Manage assigned projects to time, to budget and expected quality.
  • Proactively identify and solve issues and mitigating risk.
  • Drive decision-making around projects, ensuring that key stakeholders are involved and consulted at the right moments, resulting in projects being more efficiently delivered.
  • Proactively identify operational improvements.
  • Simplify working processes where possible.
  • Work with the CEO and department heads on resource planning.
  • Weekly coordination of the workflow resourcing tool– consolidating and inputting resource plans, outputting utilisation plans, identifying solutions within the team (for over/under capacity).
  • Recruit and process freelancers and outsourced partners when required.
  • Be involved in recruiting, selecting, onboarding, and training new employees.

Skills & Qualifications:

  • Market knowledge
  • Planning & Project Management
  • Quality and Customer focus
  • Process management skills such as Lean & Agile
  • Presentation skills
  • Technical understanding
  • Financial planning and strategy
  • Excellent written communication and analytical skills
  • Budgeting
  • Leadership and management skills with a strategic mindset

Education, Experience Requirements:

  • Bachelor’s Degree in operations/marketing or related field
  • 3-5 years operational experience
  • Previous management or supervisory experience
  • Prior experience in a marketing or consulting business environment would be a decided advantage

Benefits:

  • Flexible start and finish times
  • Early finish Fridays
  • Additional holiday days based on years’ service
  • Company Pension Scheme
  • Contribution to further education and study allowance
  • Working with an award-winning international marketing agency

Location:

  • Flexible – happy to invite candidates based anywhere in Ireland who are interested in remote working but have the ability to attend occasional meetings in our office in Oranmore where required.
Let’s
Chat.

Client centric. Responsive. Flexible. Results driven.
Everything we do revolves around you.